Basic Policy on Appropriate Handling of Specific Personal Information, etc.

Basic Policy on Appropriate Handling of Specific Personal Information of Leopalace21

Leopalace21 Corporation (hereinafter the "Company") shall properly handle individual numbers and personal information containing individual numbers (hereinafter "specific personal information, etc."). In order to ensure this, the Company emphasize the protection of specific personal information, etc. of our customers, business partners, officers and employees of our company, etc. The Company established the following items as our basic policy, and make sure that all officers and employees of the Company are thoroughly aware of it.

1. Appropriate Handling of Specific Personal Information, etc.

When the Company acquires, stores, uses, provides, or disposes specific personal information, etc. of customers, business partners, and officers and employees of the Company (hereinafter "persons"), we will handle it appropriately in accordance with regulations.

2. Purpose of Use

The Company will specify the purpose of use of specific personal information, etc., notify the person in advance or announce it, and handle specific personal information, etc. within the scope of the following purposes of use, except in cases where it is handled as an exception by law.

  1. Withholding-related affairs based on the Income Tax Law
  2. Individual inhabitant tax-related affairs based on the local Tax Law
  3. Employment insurance-related affairs based on the Employment Insurance Act
  4. Health insurance-related affairs based on the Health Insurance Act
  5. Welfare pension insurance-related affairs based on the Welfare Pension Insurance Law
  6. Preparation of payment records for remuneration, fees, contract money and prize money based on the Income Tax Law
  7. Preparation of payment records for dividends, distribution of surplus and interest on funds based on the Income Tax Law
  8. Preparation of payment records for real estate usage fees based on the Income Tax Law
  9. Preparation of payment records for consideration for the transfer of real estate, etc. based on the Income Tax Act
  10. Preparation of payment records for brokerage fees for buying and selling real estate, etc. based on the Income Tax Law
  11. Preparation of records concerning the exercise of subscription rights based on the Income Tax Law
  12. Preparation of records related to gratis allotment of shares based on the Income Tax Law
  13. Preparation of payment records for each beneficiary of retirement allowances, etc. based on the Inheritance Tax Law
  14. In accordance with the provisions of other laws and ordinances, administrative organs, local public bodies, independent administrative agencies, etc. that the Company handles other administrative affairs, or by the heads of local public bodies or other executive bodies Article 9, paragraph 1 of the Number Act or Submission of documents stating the individual number required for the processing of affairs stipulated in paragraph 2 and other affairs using the individual number
  15. Submission of documents containing personal numbers required for processing of affairs related to individual numbers or affairs using individual numbers based on entrustment, etc. related to the handling of specific personal information, etc., and other affairs using personal numbers

3. Matters Concerning Security Control Measures

The Company will comply with the following matters in order to prevent leakage, loss, damage, etc. of Specific Personal Information, etc., and to manage Specific Personal Information, etc. appropriately.

  1. In order to manage specific personal information, etc., we will establish specific personal information handling regulations and take security control measures appropriately. In addition, when having officers and employees handle specific personal information, etc., we will provide appropriate supervision to such officers and employees so that security control measures for specific personal information, etc. can be appropriately taken.
  2. When outsourcing the handling of specific personal information, etc. to a third party, the third party shall be selected with sufficient standards regarding the protection of specific personal information, etc. We will exercise supervision over the destination appropriately.

4. Compliance with Relevant Laws, Guidelines, etc.

The Company complies with laws, guidelines, and other norms regarding personal information and specific personal information, etc., and all officers and employees understand the importance of protecting specific personal information, etc. We will understand and handle personal information appropriately in accordance with laws and regulations.

5. Continuous Improvement of Internal Systems

We will strive to continuously improve our internal system so that the protection of specific personal information, etc. is properly implemented.

6. Inquiries (Japanese only)

If you have any questions or complaints regarding the handling of specific personal information, etc. at our company, please contact the contact below.

NameSecretariat of Risk Management Committee, Leopalace21 Corporation
Address2-54-11 Honcho, Nakano-ku, Tokyo
E-mailrisk@leopalace21.com